Any missing information could result in a violation. For Form I-9 purposes, you may accept these licenses. This way, you wont need to worry about an ICE Notice of Inspection. The new card is a credit card type document. List B Documents Issuing Authority Driver's License Learner's Permit : State from which the Driver's License was issued (Ex: State of Florida, State of California, State of Pennsylvania, )etc. Pay employees from any location and never worry about tax compliance. *Represents approximately 30,000 corporate clients covering 40,000 businesses employing people. When prompted to select which List B and C documents the employee presented, select "Driver's license or ID card issued by a U.S. state or outlying possession" when an employee has presented a U.S . Who is an issuing authority? TOP 9 what is the issuing authority on a driver's license BEST and NEWEST Your access of this information does not create an agency or other business relationship where one does not already exist. Access collaboration tools and resources that help champion equality and promote DE&I best practices in the workplace. Please complete, sign stamp/seal The NAU NOTARY PUBLIC FORM (last page of this packet) with your unexpired notary stamp and return it to the NAU employee so that they may send it to us with the Form I-9 and the photocopies of the employment documentation as well. Paycors compliance solutions help ensure accurate filing and mitigate risk. Can I require that the former employee complete Form I-9 before I issue him or her a final paycheck or a W-2? Intuitive software to help pay employees accurately and on time. Last Reviewed/Updated: 07/06/2021 Was this page helpful? Citizenship and Immigration Services (USCIS) issues to certain qualifying foreign nationals to work in the United States. Policies|Privacy Policy|Data Security. Enter N/A if there is no expiration date or enter the text as shown on the document if it has text rather than a date such as D/S (which means Duration of Status). Employee Info from Section 1 Enter the employees Last Name (Family Name), First Name (Given Name), Middle Initial (enter N/A if no middle initial) and Citizenship/Immigration Status (1, 2, 3, or 4) exactly as what the employee has entered in Section 1. Driver's licenses in the United States - Wikipedia Employers must use only the newest version of Form I-9. Employees may present a single document from List A of Form I-9 or one document each from List B and List C. Employers may not specify what documents an employee must submit. The form will give you an error message if the Social Security Number does not match what the employee has entered in Section 1 (see image below). In the example below, the employee has presented a U.S. Passport and the form auto-populated the List B and List C columns with N/A along with the extra fields under List A column. For a driver's license or state identification card (List B), you must include the state of issue and the expiration date. *Unrestricted Social Security cards that are acceptable List C documents are only issued to: An official website of the U.S. Department of Homeland Security, An official website of the United States government, To protect your privacy, please do not include any personal information in your feedback. The document is not acceptable if it has already expired. Although we are very experienced in this area of E-Verify law and processes, the information herein is not legal advice, neither expressed nor implied. When is an employee required to use "N/A" in Section 1? Employers must retain Forms I-9 for three years after the date of hire or one year after the date the individual's employment is terminated, whichever is later. HR solutions purpose-built to help CFOs mitigate risk and control costs. Close All Open All List A Documents List B Documents List C Documents More Information Close All Open All Last Reviewed/Updated: What Is Issuing Authority In Passport - Home - Johnny Holland There are three lists of documents. All rights reserved. It can usually be found in the top row of the computer-generated data at the bottom or on the back of the card. Section 1 of the I-9 must be completed by the employee on or before their first day of employment. Customers over the age of 75 seeking a REAL ID or a Standard driver's license or ID card may begin their application online at mass.gov/rmv but must present official required documentation in person to complete the renewal or issuance process. Congress agreed with the 9/11 Commission's recommendation and adopted it through the controversial REAL ID Act of 2005 [Pub. Entering the visa number is optional. Pro tip: write the company name and ID on the top of every document, in case they get separated. Attract top talent, develop employees, and make better decisions with actionable data. If you have questions about completing the documents, or if you just want to check to be sure theyve been completed correctly, please contact NAU Human Resources by emailing HR.Contact@nau.edu or calling (928) 523-2223. If the List B and List C document are acceptable, then do not ask for a List A document. Issuing Authority Enter the issuing authority of the List A document or receipt. Fill in the information for each document, including the document number, the issuing authority, document title, and expiration date (if needed). Who is Issued This Document? | USCIS Employees may also use or ask for a preparer/translator to assist them in completing the form. HR solutions purpose-built to help leaders create great places to work. The employee is physically present at your place of business. Verifying remote employeeshas long been a struggle for employers and its only going to continue as more businesses switch to aremote-first workforce. It is not an acceptable receipt for a lost EAD. Here is a quick reference for common documents: U.S. Passport. Yes. What is your policy for working with outside contractors? Then the Warning message #2 will appear letting you know that you must print Section 2. Does this card need to be reverified? This is not a complete list of documents. Form I-9 is used to verify an individual's identity and eligibility to work. Does your company retain supporting documentation? The examples below are of properly completed I-9s in an effort to maintain I-9 compliance. Yes. If the preparer and/or translator did not previously complete the preparer and/or translator certification block, he or she should: If the certification block was previously completed by a different preparer and/or translator: o Draw a line through the previous preparer and/or translator information; and Tell us about your organization and what you want to accomplish and well recommend a custom solution. Form I-9 is required by the Department of Homeland Security. PDF Employment Eligibility Verification USCIS Department of Homeland Common Issues and Problems Verifyi9 If we approve their application, we will issue an Employment Authorization Document, which is an acceptable List A document. PDF USCIS Form I-9 - Government of New Jersey Employers May Now Accept Expired List B Documents for Form I-9 - SHRM For guidelines on which documents on Form I-9, Employment Eligibility Verification, are issued to which categories of individuals, see the chart below. I9 form samples: Driver's license and social security card - i9Check Missing Alien Number or I-94 Number:Regardless of the type of identification documents presented, a non-citizen new hire must provide either an Alien (USCIS) Number or Form I-94 number. Any other comments or notations necessary for the employers business process. Reduce tedious admin and maximize the power of your benefits program. Get real-time analytics to HR & Payroll data. View our product demos to get a deeper dive into the technology. Incorrect I-9 Form:Form I-9 is available in English and Spanish. Pennsylvania Driver's License Issuing Authority I9 form information and FAQ on I-9 CIS regulations. Re-verification is not required for permanent residence cards, green cards, passports or drivers licenses. Form I-9 Acceptable Documents | USCIS If youre adding missing information, add your initials and the date in a different color ink. The "Additional Information" space is for Form I-9 notes, such as: Get the criteria to consider during your evaluation process. Summary: An issuing authority is a government entity that is authorized to issue certain identification documents. Fill in document title and number, issuing authority and expiration date in List A or Lists B and C; Fill in first date of employment; Certify examination of document(s) with signature, name of company rep and company information . Identification Card State from which the Identification Card was issued (Ex: State of Florida, State of Massachusetts, State of Hawaii, etc.) The employer should complete a fresh I-9 with the new documents and attach it to the old Form I-9 , with a signed and dated explanation. In arecent Paycor webinar on Form I-9 compliance,HR = expert Becky Becker gave attendees great insights into the risks facing employers who dont pay enough attention to their employment eligibility verification obligations. For more information about completing the I-9 form, visit:http://www.uscis.gov/I-9Centralor view the instructions that accompanythe I-9 form. Document Number Enter the List A document or receipt document number. Documents You Can Use to Verify I-9 Eligibility - The Balance Small Document Number For Drivers License I9For candidates submitted in BRC An employee may have several U.S. visas in his or her passport. The U.S. Customs and Immigration Service (USCIS) lists documents that are acceptable as verification for identity and work authorization. E-Verify case number, which may also be entered in the margin or attached as a separate sheet per E-Verify. If re-verification is required and an employer doesnt do so, then they are knowingly employing an undocumented worker. Employers are not required to reverify the employment eligibility of a lawful permanent resident and should not reverify the employment authorization of this employee. Companies can also be punished for subsequent offenses even if their prior punishment wasnt in the recent past. Social Security cards are issued by the United States Social Security Administration ("SSA"). It indicates, "Click to perform a search". A state-issued temporary driver's license is an acceptable Form I-9 List B document if it contains a photograph or identifying information such as name, date of birth, gender, height, eye color, and address. If you are using a computer, then use the drop-down menu to make a selection. To meet the reverification requirements, the employee may present any document of his or her choice from List A or List C. If the document that the employee chooses to present consists of a combination of documents (e.g., foreign passport with Form I-94 indicating the employee's nonimmigrant classification that is work authorized incident to status for a specific employer), then all documents must be recorded in Section 3. The second Document # Line in Section 2 under List A is used only for additional information relating to international employees. Signature of Employer or Authorized Representative Before you sign, review the form for accuracy and completeness. Using a remote company representative, a trusted agent or lawyer, Allowing two remote employees to verify each others documents, Inviting remote employees for on-site training, For 1-9 paperwork violations in 2022, the penalties range, Missing Social Security number (if using E-Verify), List A (Documents that establish both identity and employer authorization), List B (Documents that establish identity), List C (Documents that establish employment authorization), Examine acceptable document(s) that establish the employees identity and employment eligibility, Not accept expired documents (although soon to be expiring documents are OK). We need you to attest to the following facts: List A Documents establish both identity and employment authorization. Part C: Used to establish new (or previously expired) documentation different from that in Section 2 of the I-9 form. You must examine the document(s), and if they reasonably appear on their face to be genuine and to relate to the person presenting them, you must accept them. Employment Authorization Document (Current Form I-766) In January 1997 INS began issuing a new Employment Authorization Document. When you hire a new employee, they need to fill out an I-9 in order for you to run payroll. Here are some major no-nos for employers: Errors on Forms I-9 should be corrected by whoever completed the form. Examples of issuing authorities you will see are; Social Security Administration, Department of Health and Human Services, or Department of Health, Education and Welfare. All minors under 18 years of age who are employed in the state of California are subject to California's child labor protections and must have a permit to work. Vertical license and ID cards are currently used in 46 other states. Additional documentation that certain non-immigrant employees may present. For former employees, they must be retained for 1 year from the date of termination or 3 years from the date of the original hire, whichever is later. For example, if an employee begins work on Monday, the employer should count Tuesday as Day 1 and count 90 days to determine the validity period of the receipt. At USCIS, the Employment Authorization Document is known as Form I-766. Any inconsistency could imply discrimination. For hard copy form, review the document thoroughly to obtain the issuing authority. Were growing and want to hear from you. PDF Tips for Entering Driver's Licenses and ID Cards in E-Verify Get familiar with the following lists of acceptable documents: Frequent mistakes found in I-9 form Section 2 include: Section 3 is also the responsibility of the employer and relates to re-verification of expired documents.
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